See the true financial impact of every hire before you commit.
If you are budgeting workforce costs in a spreadsheet, this replaces it.
You are hiring fast and need to know what each role actually costs before you commit. You do not have an FP&A team — you are the FP&A team. You need a quick answer to "can we afford 3 more engineers this quarter?" without spending half a day in Excel.
You own the headcount budget and report to the board. You need scenario comparisons, multi-year projections, and PowerPoint-ready exports. You know the statutory rules but you are tired of maintaining the formulas. You want the NI, Pension, and Employment Allowance to just work.
You lead a department — Engineering, Sales, Operations — and own a headcount budget. You need to forecast what your team costs before submitting a hiring request to Finance. You want to model "what if I replace a leaver with two juniors?" without waiting for the FP&A team to run the numbers.
The rate changed to 15% in April 2025 and the Secondary Threshold dropped to £5,000. Is your sheet current?
Someone joining in September costs 7/12ths of a full year — not full whack. Most sheets do not account for this.
Want to compare hiring 3 engineers vs 2 engineers + 1 contractor? That is a scenario, not another broken tab.
The tool uses 2025/26 tax year rates, updated for 2026/27. Every calculation is transparent — click any employee to see the full working.
Click each step to see how it works.
Six tabs that take you from roster to boardroom. No training required — but we offer it if you want it.
Full employee list with sort, filter, search, bulk actions. Handles permanent staff, fixed-term contracts, and agency workers differently — because the costs are different.
Import directly from .xlsx files. Multi-sheet workbooks supported — pick your sheet, columns auto-map. No more "save as CSV" nonsense.
Create "Growth", "Conservative", and "Hiring Freeze" scenarios. Driver-based analysis shows exactly what is causing the cost difference.
See FY26 through FY29 with per-employee salary increases. Filter by business unit, grade, type, or salary band.
FTE-by-month charts, KPI strips, monthly financials tables. Export to PowerPoint for board-ready presentations.
Runs entirely in your browser. No server, no account, no data leaves your machine. Salary data stays where it should — with you.
Choose your plan and download instantly. It's a single HTML file — no installation, no dependencies. Open it in Chrome, Edge, Safari, or Firefox.
Drag your Excel file into the import wizard. It recognises common column headers — Salary, Department, Start Date, Job Title, FTE — and maps them automatically. You review the mapping before importing, and can adjust anything it misses.
Set your financial year start, NI rate, pension %, Employment Allowance, overhead costs. Each scenario can have its own settings for what-if modelling.
Build scenarios like "Growth", "Conservative", and "Hiring Freeze". Compare them side by side, see what's driving cost differences, and export to Excel or PowerPoint for the board.
No subscription, no per-seat fees, no hidden costs. Pay once and use it for as long as you need it.
You could — and most companies do. But spreadsheets don't calculate NI thresholds per employee, don't pro-rate for mid-year starters, don't adjust for Employment Allowance at the company level, and don't let you compare three hiring scenarios side by side. Headcount Agent does all of that in the time it takes to open an Excel file.
Most spreadsheet headcount plans underestimate true employment costs by 12–20%. The gap is usually NI on bonuses, missing pro-rata, or outdated tax rates that nobody remembers to update.
Headcount Agent closes that gap automatically — every calculation is transparent and auditable.
Replace your spreadsheet with a tool that calculates UK employment costs correctly.
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